Free AI & Small Business Contract Templates

Editable Word templates for the businesses putting AI to work — policies to govern employee AI use, agreements to sign with AI vendors, and contracts for hiring the people who build it. Free to download, yours to edit.

10 templates

Policy

AI Acceptable Use Policy Template

A ready-to-edit acceptable use policy that governs how employees use generative AI tools at work. Covers approved tools, prohibited data, human review, disclosure, and IP ownership.

Free downloadWord (.docx)

Policy

Law Firm AI Policy Template

A generic AI acceptable use policy leaves a law firm exposed on the issues that matter most: attorney-client privilege, client outside counsel guidelines, court AI-disclosure orders, bar ethics duties, and billing. This editable template is written specifically for law firms. It gives you a full, plain-language AI use policy with [bracketed] blanks you fill in for your firm — approved tools, client requirements, roles, and dates — so you can adopt real AI governance in an afternoon and defend it to a bar regulator, a malpractice carrier, or a demanding client.

Free downloadWord (.docx)

Policy

Generative AI Policy Template

A ready-to-edit generative AI policy template that governs how employees create content with AI. Covers ownership and copyright risk of generated work, disclosure of AI-generated customer-facing content, brand-voice and accuracy standards, image and media generation rights, AI-generated code review, and prohibited generation like deepfakes and impersonation.

Free downloadWord (.docx)

Agreement

AI Data Processing Agreement (DPA) Template

A ready-to-edit AI data processing agreement template that a small business (the controller) signs with an AI vendor (the processor). This DPA controls whether your data can train the vendor's models, limits input/output retention, forces disclosure of sub-processors like OpenAI and Anthropic, and aligns with GDPR Article 28 and CCPA/CPRA.

Free downloadWord (.docx)

Agreement

Independent Contractor Agreement Template

A ready-to-edit independent contractor agreement template that a small business uses when hiring a freelancer or 1099 contractor. Covers scope, contractor status, compensation, IP assignment, a modern AI-tool-usage clause, confidentiality, termination, and warranties.

Free downloadWord (.docx)

Agreement

Software Development Contract Template

A ready-to-edit software development contract template for a client hiring a developer or agency to build software. Covers scope and specifications, milestones and deliverables, acceptance testing, milestone-based payment, intellectual property ownership, an AI-generated-code disclosure clause, warranties and a bug-fix period, confidentiality, change requests, termination, and limitation of liability.

Free downloadWord (.docx)

Checklist

AI Readiness Checklist

A ready-to-use AI readiness checklist that walks a small-business owner through the seven things to have in place before adopting AI or hiring an AI vendor: data readiness, process readiness, team readiness, use-case fit, budget and ROI, governance and risk, and vendor readiness. Check off what's done, flag the gaps, and fix them before you buy.

Free downloadWord (.docx)

Policy

Nonprofit AI Policy Template

A generic AI acceptable use policy leaves a nonprofit exposed on the issues that matter most: donor and beneficiary data, funder AI-disclosure expectations, fairness in beneficiary decisions, volunteer use, and board oversight. This editable template is written specifically for nonprofits. It gives you a full, plain-language AI use policy with [bracketed] blanks you fill in for your organization — approved tools, oversight roles, and dates — so you can adopt real AI governance in an afternoon and defend it to a funder, a donor, or the people you serve.

Free downloadWord (.docx)

Template

Property Management Report Template

A ready-to-use property management report template that a property manager or fee manager sends to owners every month. It covers the seven things owners actually ask about: occupancy and leasing, income versus budget with variance notes, the rent roll and delinquency, maintenance and work orders, capital projects, and a clear list of owner action items. Fill in your numbers, add two or three lines of plain-English commentary, and send a report owners trust.

Free downloadWord (.docx)

Template

Property Inspection & Condition Report Template

A property inspection and condition report template that documents the state of a rental at move-in, move-out, and routine inspections. It captures the condition of every room, a photo log, a damage and deduction schedule, and signatures from both the tenant and the inspector — the record you need to justify a security-deposit deduction or defend one. Use the same document at move-in and move-out so the before-and-after is undeniable.

Free downloadWord (.docx)

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Templates get you started. If you're actually deploying AI — or vetting a vendor to build it — we'll help you scope it, price it, and do it safely.

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Buyer guides

Guide

Free AI & Small Business Contract Templates

AI Acceptable Use Policy Template

Law Firm AI Policy Template

Generative AI Policy Template

AI Data Processing Agreement (DPA) Template

Independent Contractor Agreement Template

Software Development Contract Template

AI Readiness Checklist

Nonprofit AI Policy Template

Property Management Report Template

Property Inspection & Condition Report Template

Need more than a template?

Buyer guides

How to Hire an AI Agency

AI Agency Pricing Explained

AI Vendor Evaluation Checklist